From £1.95 per user per month
  • Improve Team Productivity
  • Tight Integration with Office 2007
  • Easy to Use Document Management
  • Share Different Types of Information
  • Secure Access to Information from Anywhere

Features

25MB Document Storage Per User

The OnlineShare service includes a generous 25MB of storage per user as standard, enabling your employees to save more critical business information centrally and make it available to your collaborating team members at your discretion. Additionally with OnlineShare you have the flexibility to add additional storage to the service, wherever you have more demanding requirements.

Document Libraries

The OnlineShare service creates an online document library or "shared network drive" with the ability for your documents to be securely accessed by you, your employees and your business partners from anywhere in the world. It is this secure online document library or online “shared network drive” that will be at the heart of your ability to drive differential collaboration, increase productivity and increase operational efficiencies. OnlineShare is a truly a phenomenal business enabler. Additionally, with the OnlineShare service, you can easily map your local document libraries to a ‘Shared Network Place’ in Windows, thus giving simple online ‘drag and drop’ of files using windows explorer.

Real Time Virus Protection

The OnlineShare service protects the integrity of your company data through advanced security technologies from some of the worlds’ leading security vendors. All documents that you or your employees upload, download or store within the OnlineShare service are scanned with up to five Anti-Virus engines from the leading Anti-Virus vendors: Kaspersky, Sophos, Microsoft, Norman, Authentium Command and VirusBuster Antivirus.

30 Day Recycle Bin

The OnlineShare recycle bin feature allows you to retain deleted documents, lists, and other items for a predefined period of time up to 30 days. At last you can be secure in the knowledge that even if one of your employees has the permissions to delete a document, that only your service administrator can permanently delete any documents. Never lose a document again with the OnlineShare service.

Microsoft Office Integration

The OnlineShare service has been specifically designed to closely integrate with either Microsoft Office 2003 or Microsoft Office 2007, thus further empowering your employees with easier collaboration and the associated increases that you will be able to derive in productivity gains.

Create Informational Email Alerts

Stay fully up to date when any documents or folder that you’re interested in are added, changed or removed from your OnlineShare service. Our alerts easy to use functionality help you and all your employees stay up to date with changes made to documents that are stored on OnlineShare. An employee can create multiple alerts which will send emails on a specified schedule (immediately when something changes on the OnlineShare Service or on a schedule day of the week). Alerts can be as granular as individual documents or an entire list of documents.

Shared Tasks and Projects

With OnlineShare you and your employees can easily create, assign and track shared tasks across your company. We all have items of work that we need to follow up and do by a particular date and OnlineShare provides the list as a way to managing tasks, assigning responsibility to named people or groups and tracking progress against targets. Now you can easily create a task, assign it and keep up to date with how it is progressing within your team. The OnlineShare tasks functionality also includes Gantt project charts. Gantt charts are used to manage time lines and deliverables in a graphical format. Specific issues, items and times can also be assigned to members of your team who will receive an email with their new project task or responsibility. Sharing tasks and helping drive operational progress has never been easier with OnlineShare.

Deliver Content with Wiki Sites

Wiki sites have now become a mainstay of the internet and provide a collaborative environment to share information. With OnlineShare service you can create your own wiki, link documents and knowledge together; thus providing a great solution to capture and share your organisation’s intellectual property across a broader community for wider consumption.

Work on your Documents Offline

With Outlook 2007 you can even take your OnlineShare content "offline" and synchronise it back to the central document file store when you reconnect to the Internet. OnlineShare delivers all the advantages of a centralised shared file store, whilst still allowing you and your employees to work on documents even during those times when they are unable to connect to the internet. OnlineShare gives you and your company the flexibility and control that you demand in a modern working environment including: collaboration, flexibility and strong management controls.

Shared Calendars

Within many companies, employees and teams, use calendars as a simple means to track resources such as people, meeting rooms and or project timescales. The OnlineShare service advanced calendar functionality makes it easy to use and manage shared calendars which can then be synchronised with Microsoft Outlook and taken ‘offline’, thus providing seamless access to project information and increasing your employees productivity.

Mobile Access to your Data from Anywhere

Accessing all your content and documents on the move is easier than ever before as OnlineShare supports mobile access with Windows SmartPhone or WAP capable browser on a mobile phone. At last document libraries, contacts, and other information stored within OnlineShare can be viewed on your mobile device, meaning that you and your key employees are never more than a couple of clicks away from your content and documents from almost anywhere. OnlineShare mobile access technology will change the way that you remotely access your data forever.

Simple to use Project Management Tools

Organise, schedule, assign and track projects across your entire company with the easy to use project management functionality within the OnlineShare service. Our service desk will even teach how to use it and get started. The exceptional project management features included with the OnlineShare service also feature the ability to generate project based Gantt charts, which are used to manage time lines and deliverables within a project. Specific issues and items on times can be also assigned to members of your team who will receive an email notification with their new project task or responsibility. OnlineShare delivers to you a suite of exceptional project management facilities that will help drive your project orientated process and increase your company’s effectiveness and productivity.